Sales
AI Receptionist
A fully implemented AI receptionist designed around your workflows, systems, and customer experience
Use case
Missed Call Text Back: Answer Every Call and Book the Job, Even After Hours
The phone rings while you're on a job, and the caller tries the next business. An AI receptionist picks up, answers from your info and books it.
- Area
- SalesRuns on an AI Employee
- Good for
- Small businessMid-size
- Example tools
- GoHighLevelTwilioGoogle Calendar
The Problem
- You're on a job, with a client, or asleep. The phone rings.
- The caller doesn't leave a voicemail. They call the next business on Google.
Imagine This
You finish the job and look at your phone: two calls answered, one booked, one question answered. The caller who hung up early already got a text asking what they need.
How It Works
Example setup · AI-poweredWhat's the difference?
- TriggerA call to your business line goes unanswerede.g. GoHighLevel, Twilio
- AI stepAn AI receptionist answers and books the appointmente.g. GoHighLevel, Custom
- ActionCallers who hang up get a text back in secondse.g. GoHighLevel, Twilio
- Back to youYou get a call summary by texte.g. a text after every call
What Changes
Missed calls stop being missed jobs.
The service behind this
This is one of the jobs the AI Receptionist does: it answers your calls, books from your calendar and texts back anyone who hangs up.
Workflows that go with this one
- Use case
Have AI Follow Up With Leads Who Haven’t Replied
Someone asks for a quote, you reply, and then nothing. Check-ins go out on the schedule you choose and stop the moment they write back.
- Use case
Have AI Write Your Call Notes for You
The call went well, but the next one starts before you can write anything down. AI summarizes the recording and saves the notes on the right customer.
- Use case
Scan a Business Card Straight Into Your CRM
You come home from an event with a stack of cards, and a month later nobody remembers who was who. Snap the card and it’s a contact, follow-up drafted.