Every Channel, One Inbox
Forms, calls, texts, DMs, WhatsApp and email land in one inbox instead of six.
AI MARKETING AUTOMATION
Answer Every Lead in Minutes and Follow Up Until They Book
For small and mid-sized businesses that pay for leads. We plan with you what should happen to every lead, then set up the tools and partners to do it
From every channel
- Web form
- TikTok
- Phone call
- Fax
- Answers the question
- Qualifies and routes
- Books the next step
- Hands off to a person
We walk your business process step by step, plan every reply, connect the right tools and partners, and launch with you.
WHAT IS AI MARKETING AUTOMATION
What Happens When Someone Contacts Your Business
AI marketing automation replies to everyone who reaches out, tells the right person on your team, and follows up until they book or say no
You already paid for the lead. Don't let it go cold in an inbox.
AI VS TRADITIONAL AUTOMATION
What Traditional Automation Does, and What AI Adds
Traditional automation sends the same message to everyone. AI reads what the person wrote and answers it. You decide what it handles on its own
| What happened | Traditional automation | What AI adds |
|---|---|---|
| Someone messages you at 9pm | "Thanks, we'll be in touch." Nobody answers until morning | Answers the actual question, "Yes, we see new patients on Saturdays", and offers a time |
| A lead texts back "How much?" | The follow-up stops, and the reply waits for someone to check | Answers with your price range and asks if they'd like to book |
| A lead says "Not until January" | Stops for good, or keeps texting them anyway | Goes quiet and checks back in January |
| Someone writes a long message | It's saved in a notes field nobody reads | Pulls out what they need, how soon and their budget, and flags the urgent ones |
| Your team gets the alert | "New lead: John, 555-0100" | "Wants a 3-bed under $900k, pre-approved, prefers texts after 6pm" |
| An unhappy customer replies | Sends the same review reminder two days later | Stops the reminders and tells the owner right away |
THE PROBLEM
The Lead You Paid For Starts Going Cold Within the Hour
It's not your ads and it's not your team. It's what happens in the first hour.
Leads come in by form, call, text, DM and email. If nobody replies fast, the money you spent getting them is gone
7x
more likely to qualify a lead contacted within the hour
Compared with waiting even one more hour. From 1.25 million leads at 42 U.S. companies.
42 hrs
average reply time, among companies that replied at all
Researchers sent inquiries through U.S. company websites. On average, a reply took almost two days.
23%
of companies never replied to an online inquiry at all
Nearly one in four U.S. companies in the study never wrote back.
THE SOLUTION
We Plan It With You Before We Pick Any Tools
First we work out with you what should happen when someone reaches out: who replies, who on your team hears about it, and what happens next. Then we pick the tools
We've seen businesses sold QuickBooks, Airtable, Google Sheets, email and Slack, all connected with Zapier and called a system. It works on day one. Then one tool changes, and leads start slipping through.
One place for every lead, instead of six tools held together with Zapier.
CAPABILITIES
Nothing Sits in an Inbox Waiting for Someone to Notice
No matter which channel a potential customer uses to contact you, it lands in one place and the right team members get notified
Team Alerts Where You Work
The right person hears about it in Slack, text or email, with the details.
See Where Every Lead Is
Stages that match how you sell, from first message to paid.
Follow-Up Until They Decide
Keeps following up on your schedule and stops the moment they reply or book.
Missed-Call Text Back
A missed call becomes a text right away, before they dial someone else.
Win Back Old Leads
People in your CRM who went quiet get a reason to come back.
HOW IT WORKS
What Working With Us Looks Like
We plan before we build, and we stay after launch
WE LEARN HOW YOU SELL
We go through it with you: where leads come from, who answers them, and where they slip today.
WE PLAN EVERY REPLY
For each way a lead reaches you, we decide the reply, who gets told, and when to follow up.
WE CONNECT THE TOOLS
We keep what already works, add only what's missing, and bring in the right partners to build it.
WE LAUNCH IT WITH YOU
We test every path with real messages before it goes live, then stay on it as your business changes.
CONNECTIONS
We Work With the Tools You Already Use
Your ad platforms, CRM, calendar and checkout stay. We only add a tool when something is missing
- Facebook Lead Ads
- Google Ads
- TikTok
- Typeform
- Jotform
- GoHighLevel
- HubSpot
- Salesforce
- Pipedrive
- Zoho CRM
- ActiveCampaign
- Keap
- Follow Up Boss
- Lawmatics
- Clio
- ManyChat
- Respond.io
- Twilio
- Brevo
- Mailchimp
- Klaviyo
- Google Calendar
- Microsoft Outlook
- Calendly
- Acuity Scheduling
- Google Business Profile
- Birdeye
- Podium
- Stripe
- ClickFunnels
- Kajabi
- Stan Store
- Shopify
- QuickBooks
- Slack
- Microsoft Teams
- Zapier
- Make
- n8n
Integrations vary by platform. We confirm what connects before anything is built.
OUR ROLE: SOLUTION ARCHITECTURE
A Good Demo Is Not the Same Thing as a System That Works Inside Your Business
The real work is making the technology fit your business, your systems, and the way your team actually operates
HOW IT COMES TOGETHER
Software gives you the capability. Implementation gets it connected. We make sure the solution is designed around how your business actually needs to work.
WHAT WE BRIDGE
Your workflows. Your tech stack. Your routing. Your knowledge. Your handoffs. Your customer journey.
WHAT YOU GET
A solution that works in real life — not just in a demo.
WHO IS IT FOR
Follow-Up That Fits How Your Industry Sells
A dental office and a real estate team don't follow up the same way. We set it up for yours
- Coming soonFor real estate
AI MARKETING AUTOMATIONFOR REAL ESTATE
Portal and ad leads answered in minutes, routed to the right agent, and followed up until they're ready to buy.
- Coming soonFor healthcare
AI MARKETING AUTOMATIONFOR HEALTHCARE
New patient inquiries answered fast, appointments confirmed and reminded, and lapsed patients invited back.
- Coming soonFor dental practices
AI MARKETING AUTOMATIONFOR DENTAL PRACTICES
Recall reminders, review requests after every visit, and a nudge for patients who haven't been in for a while.
- Coming soonFor law firms
AI MARKETING AUTOMATIONFOR LAW FIRMS
Every inquiry answered, checked for case fit and sent to intake, so nobody waits days.
FAQ
Frequently Asked Questions
What is AI marketing automation?
AI marketing automation replies to every lead, tells the right person on your team, and follows up until they book or say no. The AI reads what people actually write, so they get an answer instead of a template.
What is speed to lead, and why does it matter?
Speed to lead is how fast you reply after someone reaches out. It matters because interest fades fast. Harvard Business Review found companies that responded within an hour were nearly seven times as likely to qualify the lead.
What do marketing automation services include?
Ours start with how leads reach you today. Then we plan what should happen to each one, connect the tools, test with real messages, and stay on it after launch.
Why not build it myself with Zapier, Make or n8n?
You can, and for one or two simple handoffs it's often the right call. It gets fragile once a dozen connections are doing a CRM's job, because each one can quietly break.
Does the AI reply to leads on its own?
Only where you want it to. You decide which messages it answers, what it can say and when a person takes over, and your team is alerted the moment a lead needs a human.
How much does AI marketing automation cost?
It depends on how many channels, tools and steps your journey needs. We map it first, so you only pay for what your business actually needs built.
READY TO GET STARTED
Find Out Where Your Leads Are Slipping Through
Tell us how leads reach you today. We'll go through it with you and show you where they're slipping, before anyone talks about tools.